Registrar’s Clerk – Gauteng Division of High Court, Johannesburg (Ref No: 2026/434/OCJ)

The Registrar’s Clerk position at the Gauteng Division of the High Court in Johannesburg is a vital administrative role within South Africa’s judicial system. This opportunity is designed for motivated, detail-oriented individuals who are eager to contribute to the efficient functioning of court operations. With a salary ranging from R228 321 to R268 950 per annum (Level 05) and the requirement to sign a performance agreement, this role offers both professional growth and hands-on experience in the legal and public administration sectors.

Overview of the Registrar’s Clerk Role

The Registrar’s Clerk plays an essential part in the management and support of court operations. This position involves maintaining accurate records, providing administrative support to the High Court staff, assisting clients, and ensuring that court processes run smoothly. Working in this role allows individuals to gain comprehensive knowledge of court procedures, registry processes, and public service legislation while contributing to effective service delivery within the justice system.

The position requires candidates to be proactive, organized, and capable of handling multiple tasks under pressure while maintaining high standards of professionalism and accuracy.

Location: Gauteng Division of High Court – Johannesburg

Located in the heart of Johannesburg, the Gauteng Division of the High Court serves as a key judicial institution in South Africa. The office provides an engaging work environment where candidates interact with legal officials, court users, and the public. This setting allows for significant exposure to court administration, civil procedure management, and public service practices, making it an ideal role for individuals aiming to build a career in the judicial or administrative sectors.

Minimum Qualifications and Experience

To qualify for the Registrar’s Clerk position, candidates must meet the following requirements:

Educational Requirements

A Grade 12 certificate is mandatory.
A three-year relevant qualification (National Diploma at NQF level 6 with 360 credits as recognized by SAQA) is an added advantage.

Work Experience

Minimum of one year of administrative experience, preferably in a court or legal environment.

Additional Requirements

Candidates must be capable of undertaking a pre-entry practical exercise to demonstrate suitability for the role based on its technical and generic requirements.

Knowledge, Skills, and Competencies

The successful candidate will demonstrate a strong mix of technical, administrative, and interpersonal skills. Key competencies include:

Technical Knowledge

Knowledge of working procedures in the court environment.
Understanding of registry processes, storage and retrieval procedures, and administrative workflows.
Familiarity with legislative frameworks governing the Public Service, including the Promotion of Access to Information Act, National Archives, and Batho Pele Principles.
Computer literacy, particularly in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Administrative and Interpersonal Skills

Excellent communication skills for interacting with colleagues, clients, and stakeholders.
Strong numeracy and analytical skills for accurate recordkeeping and reporting.
Ability to work independently, while also demonstrating flexibility and teamwork.
Problem-solving and time management skills to handle multiple tasks and meet deadlines efficiently.
High level of accuracy, attention to detail, and self-motivation in daily operations.

Key Duties and Responsibilities

The Registrar’s Clerk will undertake a broad range of responsibilities to support court operations, including:

Client and Public Interaction

Answer telephone calls and resolve queries related to Court Online or Case Lines.
Attend to walk-in clients and assist with queries, providing accurate information and guidance.
Register Court Online and Case Lines users, initiating or starting cases, and guiding users on system usage.

Administrative and Registry Duties

Log technical issues that cannot be resolved to secondary support and assist officials in doing the same.
Capture and submit statistics related to Court Online and Case Lines usage.
Enroll civil matters on court rolls and issue civil processes and applications.
Execute instructions from the Registrar in the management and operation of the office.

Records and Data Management

Maintain accurate electronic and physical records, ensuring compliance with relevant policies and legislation.
Conduct follow-ups with officials, clients, and stakeholders to resolve outstanding matters and ensure proper documentation.
Provide support in filing, document management, and general office administration.

Coordination and Support

Assist officials in logging calls to secondary support and troubleshooting system challenges.
Collaborate with colleagues to ensure smooth office operations and service delivery.
Ensure that all administrative processes align with the policies of the High Court and broader public service prescripts.

Why This Registrar’s Clerk Role is a Valuable Career Opportunity

Professional Growth

Gain extensive experience in court operations, registry management, and public administration.
Develop a thorough understanding of civil procedures and court processes.
Exposure to working with high-level judicial officials and stakeholders provides a strong foundation for career advancement in legal and administrative fields.

Skill Development

Enhance administrative, organizational, and problem-solving skills.
Build effective communication and interpersonal skills through client interaction and team collaboration.
Gain practical knowledge in data management, registry systems, and public service compliance.

Meaningful Contribution

Contribute to the efficient functioning of the Gauteng Division of the High Court.
Support access to justice by assisting clients and maintaining accurate records.
Uphold public service principles through effective administration and professionalism.

Application Process

Applications should be submitted via email, quoting the relevant reference number:

Email: 2025/434/OCJ@judiciary.org.za

Applications should include:

Updated CV
Certified copies of qualifications
Any supporting documents demonstrating relevant skills and experience

Enquiries

Technical Related Enquiries: Ms. R Bramdaw – Tel: 010 494 8486
HR Related Enquiries: Ms. T Mbalekwa – Tel: 010 494 8515

Final Thoughts on the Registrar’s Clerk Role

The Registrar’s Clerk position offers a dynamic, challenging, and rewarding career in the heart of Johannesburg’s judicial system. Candidates with strong administrative skills, attention to detail, and a professional attitude will thrive in this role. This position provides an excellent opportunity to gain practical experience, develop professional competencies, and contribute meaningfully to the operation of South Africa’s High Court.

By applying for this role, candidates take the first step toward a fulfilling career in public service and judicial administration.