Administrative Clerk – National Prosecutions Service (Ref No: Recruit 2026/103)

The Administrative Clerk position within the National Prosecutions Service (NPS) presents a valuable opportunity for individuals seeking to build a career in public administration while playing a key role in supporting legal and operational processes. Based at the CPP: Butterworth (Lady Frere) office, this position is ideal for candidates who are organized, detail-oriented, and possess strong communication and administrative skills.

With a salary of R228 321 per annum (excluding benefits, Level 5), the role offers a structured environment where candidates can gain hands-on experience in office management, administrative support, and stakeholder engagement in the justice sector.

Overview of the Administrative Clerk Role

The Administrative Clerk is responsible for providing high-quality administrative and logistical support to the office of the Senior Prosecutor/District Court Control Prosecutor. This role ensures that daily operations run smoothly and that administrative processes are managed efficiently. The successful candidate will play a vital part in maintaining organization within the office while supporting legal staff with documentation, correspondence, and reporting.

This role is particularly suited for individuals who thrive in structured environments, enjoy assisting others, and are committed to upholding the principles of professionalism, accountability, and credibility in public service.

Location: CPP Butterworth (Lady Frere)

The position is based in Butterworth (Lady Frere), offering the opportunity to work in a government office that provides essential justice services to the local community. This location allows administrative professionals to contribute directly to the effective functioning of the legal system by ensuring that administrative operations are organized and efficient.

Minimum Qualifications and Experience

To be eligible for this position, candidates must meet the following academic and professional requirements:

Educational Requirements

Grade 12 or equivalent qualification is required.

Competencies and Skills

Demonstrable competency in acting independently, professionally, accountably, and with credibility.
Strong verbal and written communication skills.
Excellent administrative skills, including report writing, filing, and record-keeping.
Customer service orientation with responsiveness to internal and external stakeholders.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and other relevant programs.
Strong analytical and problem-solving skills.
Ability to manage time effectively and prioritize tasks efficiently.
Flexibility and adaptability to handle a wide variety of administrative tasks.

Key Skills for an Administrative Clerk

The Administrative Clerk must demonstrate a combination of technical, organizational, and interpersonal skills:

Administrative Expertise

Ability to maintain a well-organized administrative system.
Competence in document management, filing, and record-keeping.
Capability to draft correspondence for members of the public, other organizations, and state departments.

Communication Skills

Excellent communication and liaison abilities to interact effectively with internal staff, SAPS members, other government departments, and the public.
Ability to convey information clearly and professionally in written reports, correspondence, and presentations.

Technical Skills

Proficiency in computer applications such as MS Word, Excel, Outlook, and the broader Microsoft Office Suite.
Knowledge of office equipment and tools for efficient administrative operations.

Time Management and Problem-Solving

Ability to prioritize and manage multiple tasks simultaneously.
Strong problem-solving and analytical skills to address administrative challenges efficiently.

Interpersonal Skills

Maintain tact and discretion in handling sensitive information.
Build positive working relationships with colleagues, legal staff, and stakeholders.

Key Duties and Responsibilities

The Administrative Clerk will be responsible for a variety of administrative and logistical functions to support the office:

Office Administration

Maintain a well-organized administrative system for the office.
Perform general administrative support tasks such as filing, photocopying, faxing, receiving, and dispatching documents.
Ensure proper handling and management of correspondence and dockets.

Legal and Prosecutorial Support

Provide administrative support to the Senior Prosecutor and the Prosecutor within the sub-cluster.
Assist with finance, logistical, and human resource functions of the office.
Collect information and documents related to civil matters addressed to the unit.
Process and track dockets, ensuring accurate record-keeping and follow-up.

Stakeholder Liaison

Liaise with the public, SAPS members, and other justice stakeholders.
Draft and manage correspondence with government departments, organizations, and members of the public.

Reporting and Data Management

Collate and capture statistics, reports, and relevant administrative data.
Submit reports to the office of the Chief Prosecutor in a timely and accurate manner.

General Administrative Support

Deliver mail and faxes within the office.
Perform any other administrative duties as required to ensure smooth office functioning.
Provide logistical support for meetings, events, and operational requirements within the cluster.

Why This Administrative Clerk Role is a Valuable Opportunity

The Administrative Clerk role offers candidates the opportunity to:

Develop Career Skills

Gain hands-on experience in administration, document management, and office support within a government environment.
Learn key operational procedures in the justice sector and develop professional skills for career progression.

Build Professional Networks

Engage with legal staff, internal departments, and external stakeholders to develop professional relationships and networking opportunities.

Contribute to Public Service

Play a crucial role in supporting the justice system by ensuring the smooth functioning of the Senior Prosecutor’s office and sub-cluster operations.

Enhance Technical Competencies

Develop expertise in using computer applications, office systems, and administrative tools relevant to public administration.

Application Process for Administrative Clerk

Interested candidates must submit their applications via email, quoting the relevant reference number Recruit 2026/103.

Application Email

Recruit2026103@npa.gov.za

Applicants should include:

Updated CV
Certified copies of qualifications
Supporting documents demonstrating relevant experience and competencies

Enquiries and Contact Information

For more information about this position, applicants may contact:

Tulisa Sibindlana
Telephone: 047 501 2669

Final Thoughts on Administrative Clerk Opportunity

The Administrative Clerk position at the National Prosecutions Service is ideal for individuals seeking to contribute to public administration while gaining valuable experience in the justice sector. This role provides the opportunity to develop administrative, organizational, and communication skills while supporting the effective operation of legal offices.

Candidates who are professional, detail-oriented, and committed to public service will find this role rewarding. Preparing a well-structured application that highlights relevant skills and experience will help you stand out and secure this opportunity to make a meaningful contribution to the justice system.