Human Resources Clerk – National Prosecutions Service (Ref No: Recruit 2026/104)
The Human Resources Clerk position at the National Prosecutions Service (NPS) offers an exciting opportunity for individuals who are passionate about people management, administrative excellence, and contributing to the smooth functioning of government operations. Based at the DPP: Grahamstown, this role is perfect for candidates who are organized, detail-oriented, and possess a strong understanding of human resources practices within the public sector.
With a salary of R228 321 per annum (excluding benefits, Level 5), this position provides a rewarding career path where administrative skills, interpersonal abilities, and HR expertise are applied to support the broader goals of the National Prosecutions Service.
Overview of the Human Resources Clerk Role
The Human Resources Clerk plays a vital role in ensuring that HR operations within the region are well-managed, accurate, and aligned with government policies. This position requires someone who can provide high-quality HR administrative support, facilitate the recruitment and performance management processes, and maintain employee records with integrity and confidentiality.
This role is ideal for individuals who are proactive, professional, and capable of working both independently and collaboratively to support the human resources needs of the organization.
Location: DPP Grahamstown
The role is based at the Director of Public Prosecutions (DPP) office in Grahamstown, a key administrative center in the justice system. Working here provides exposure to public sector HR operations and allows the HR Clerk to play a critical role in supporting staff development, organizational efficiency, and compliance with human resource legislation.
Minimum Qualifications and Experience
To qualify for this position, candidates must meet the following requirements:
Educational Requirements
- Grade 12 or equivalent qualification is required.
Skills and Competencies
- Demonstrable competency in acting independently, professionally, accountably, and with credibility.
- Strong interpersonal skills and ability to maintain positive workplace relationships.
- Solid administrative skills, including record-keeping, document management, and task prioritization.
- Planning and organizing skills to manage multiple HR-related responsibilities effectively.
- General computer literacy with proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Ability to work under pressure while maintaining accuracy and meeting deadlines.
- Strong communication skills and the ability to provide HR guidance and support to staff.
Key Skills for Human Resources Clerk
The successful candidate will need to demonstrate a combination of administrative expertise, HR knowledge, and interpersonal effectiveness:
Administrative Expertise
- Ability to manage HR documentation, including employee records, leave applications, and PERSAL information.
- Competence in planning, organizing, and prioritizing HR tasks to ensure efficiency and compliance.
Human Resources Knowledge
- Understanding of recruitment processes, training and development programs, and performance management systems.
- Knowledge of public sector HR regulations, policies, and procedures, including PERSAL administration.
Interpersonal and Communication Skills
- Strong interpersonal skills to liaise effectively with staff, management, and stakeholders.
- Ability to provide clear, professional, and supportive HR advice and guidance.
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage reports, correspondence, and data efficiently.
- Capability to maintain accurate HR records and compile statistics related to HR functions.
Teamwork and Independence
- Ability to work both independently and as part of a team to ensure smooth HR operations across the region.
- Flexibility to adapt to changing priorities and respond effectively to HR challenges.
Key Duties and Responsibilities
The Human Resources Clerk will be responsible for a wide range of HR and administrative duties:
HR Administration
- Provide high-level HR administration support to the region, ensuring all HR processes are accurate and compliant with public sector regulations.
- Maintain and administer PERSAL information, including leave applications, personnel updates, and records management.
- Compile and submit monthly statistics on HR-related functions to management.
Recruitment Support
- Facilitate the recruitment process, including posting job advertisements, processing applications, and coordinating interviews.
- Assist with onboarding new employees and maintaining accurate recruitment records.
Training and Development Administration
- Administer and monitor training and development programs for staff within the region.
- Maintain accurate records of employee participation in learning and development initiatives.
Performance Management
- Support performance management processes by tracking deadlines, maintaining records, and providing administrative assistance to supervisors and managers.
HR Advisory Support
- Provide HR advice and guidance to staff on policies, procedures, and HR-related queries.
- Serve as a point of contact for HR-related matters within the region, ensuring professional and responsive service.
Reporting and Compliance
- Prepare HR-related reports and statistical data for management review.
- Ensure compliance with HR policies, procedures, and public service regulations.
Why This Human Resources Clerk Role is a Valuable Opportunity
This position offers multiple benefits for career growth and professional development:
Career Development
- Gain hands-on experience in HR management within the public sector.
- Develop expertise in recruitment, performance management, training, and PERSAL administration.
Professional Growth
- Work in a structured environment that enhances organizational, planning, and administrative skills.
- Build knowledge of HR policies, regulations, and public sector compliance requirements.
Impactful Work
- Contribute to the effective management and development of staff within the National Prosecutions Service.
- Ensure HR processes are efficient, accurate, and supportive of organizational objectives.
Networking Opportunities
- Collaborate with HR colleagues, management, and employees across the region.
- Develop professional relationships within the public sector and justice administration.
Application Process for Human Resources Clerk
Interested candidates must submit applications via email, quoting the relevant reference number Recruit 2026/104.
Application Email
Applicants should ensure that their submissions include:
- Updated CV
- Certified copies of qualifications
- Supporting documents demonstrating relevant experience and competencies
Enquiries and Contact Information
For more information about this position, applicants may contact:
Mzikayise Toni
Telephone: 046 602 3050
Final Thoughts on Human Resources Clerk Opportunity
The Human Resources Clerk position within the National Prosecutions Service is an excellent opportunity for individuals who are passionate about people management, administrative excellence, and public service. This role provides practical experience in HR administration, employee support, recruitment, and performance management while contributing to the efficiency and professionalism of the organization.
Candidates who are professional, organized, and committed to supporting staff and HR operations will find this role both rewarding and impactful. Preparing a well-structured application that highlights relevant experience, skills, and competencies is key to securing this valuable career opportunity.