Secretary to the Sub-Cluster Head Job Opportunity (Ref No: 27/26/LMP)

If you are looking to build a stable and rewarding career within the public sector, this opportunity with the Department of Justice & Constitutional Development could be the perfect fit. The position of Secretary to the Sub-Cluster Head offers not only a competitive salary but also the chance to work in a professional environment where your administrative and organizational skills will play a vital role.

Overview of the Secretary Position

The Department of Justice & Constitutional Development is inviting applications for the post of Secretary to the Sub-Cluster Head at the Magistrate’s Office in Modimolle. This role is ideal for individuals who are detail-oriented, organized, and capable of handling administrative responsibilities efficiently.

The successful candidate will receive a salary ranging from R228 321 to R268 950 per annum. In addition, the selected applicant will be required to sign a performance agreement, ensuring accountability and alignment with organizational goals.

Location: Magistrate’s Office, Modimolle

The position is based at the Magistrate’s Office in Modimolle, offering candidates the opportunity to work within a structured legal and administrative environment. This setting provides valuable exposure to government processes and administrative systems.

Minimum Requirements for a Secretary Job

To be considered for this role, applicants must meet the following minimum requirements:

A Grade 12 certificate is essential.
Typing as a subject, a Secretarial Certificate, or any relevant qualification or training that equips the candidate to perform the duties effectively

This role is accessible to candidates who have a foundational education combined with practical administrative or secretarial training.

Key Skills and Competencies Required

Success in this position depends heavily on a combination of technical and interpersonal skills. The department is looking for candidates who demonstrate:

Strong Organizational and Planning Skills

You must be able to manage multiple tasks efficiently, prioritize responsibilities, and maintain a structured workflow.

Computer Literacy

Proficiency in Microsoft Office tools such as Word, Excel, PowerPoint, and general internet usage is essential for daily administrative tasks.

Communication Skills

Clear and effective verbal and written communication is critical, as you will be interacting with management, colleagues, and possibly members of the public.

Problem-Solving Ability

The ability to identify issues and resolve them efficiently will help ensure smooth office operations.

Interpersonal Skills

Maintaining positive working relationships with colleagues and stakeholders is key in a collaborative office environment.

Presentation Skills

You should be comfortable preparing and delivering presentations, as well as handling presentation equipment when required.

Attention to Detail and Numeracy

Accuracy in handling documents and numerical data is crucial for administrative efficiency.

Typing Skills

Intermediate typing ability is necessary to manage correspondence and documentation effectively.

Key Duties and Responsibilities of the Secretary

The role of Secretary to the Sub-Cluster Head is multifaceted and involves providing comprehensive administrative support. The main responsibilities include:

Providing Secretarial and Receptionist Support

You will act as the first point of contact for the manager, handling calls, visitors, and general inquiries in a professional manner.

Offering Clerical Support

This includes managing documents, filing systems, correspondence, and ensuring that all administrative processes run smoothly.

Supporting Meeting Coordination

You will be responsible for arranging meetings, preparing agendas, taking minutes, and ensuring that all logistical aspects are handled efficiently.

Maintaining Knowledge of Policies and Procedures

Staying updated with relevant prescripts, policies, and procedures is essential to provide accurate and effective support to the manager.

Why This Secretary Job is a Great Opportunity

This position offers more than just a salary. It provides:

Stability within a government department
Opportunities to gain valuable administrative experience
Exposure to legal and judicial processes
A structured work environment with clear expectations

For individuals aiming to grow within the public service sector, this role can serve as a strong foundation for future career advancement.

Application Process for Secretary Position

Applicants must ensure that they quote the correct reference number: 27/26/LMP when submitting their application.

Submission Options

You can apply through the following methods:

Postal Address:
The Court Manager
Department of Justice & Constitutional Development
Private Bag X1011
Modimolle, 0510

Physical Address:
Reception Area
Magistrate Modimolle Office

Online Application:
Applicants can also submit their application online via the official form:
https://forms.office.com/r/X2XaVPasWu

Enquiries and Contact Details

For further information regarding the position, applicants may contact:

Ms. S Molomo
Telephone: (014) 717 5316

Final Thoughts on Applying for This Secretary Job

This Secretary to the Sub-Cluster Head position is an excellent opportunity for candidates who are organized, professional, and eager to contribute to the efficiency of a government office. With a competitive salary, structured environment, and clear responsibilities, it is well-suited for individuals seeking long-term career growth.

If you meet the requirements and possess the necessary skills, this could be your chance to step into a meaningful administrative role within the public sector. Make sure your application is complete, accurate, and submitted before the deadline to maximize your chances of success.