Director: Administration & Document Management – Lead with Excellence

Pretoria, Gauteng | Office of the Director-General | Senior Management (Level 13)

Are you an experienced leader with a passion for organization, governance, and efficiency? Here’s your chance to step into a powerful leadership role as Director: Administration and Document Management within a key government office in South Africa 🇿🇦

This role is perfect for someone who thrives on structure, policy implementation, and ensuring that operations run smoothly behind the scenes.

Salary: R1,266,714 per annum (All-inclusive package)

Reference: 3/3/1/71/2025
Closing Date: 14 April 2025

About the Role

As Director, you will play a critical role in managing administration systems, overseeing document flow, and ensuring compliance with government regulations. You’ll be at the heart of operations in the Office of the Director-General, ensuring everything runs efficiently and professionally.

Key Requirements

To be considered for this senior position, you must have:

Bachelor’s Degree or Advanced Diploma (NQF Level 7) in Public Management, Public Administration, or Business Administration
Completed Pre-entry Certificate for SMS (National School of Government)
Minimum 5 years’ experience at the middle or senior management level
A valid driver’s license

Key Knowledge Areas

KEY FACTOR: Public Service Regulations

Strong knowledge of legislation such as the Public Finance Management Act (PFMA) and Treasury Regulations is essential.

KEY FACTOR: Governance & Compliance

Understanding Batho Pele principles and good governance practices ensures quality public service delivery.

KEY FACTOR: Performance Monitoring

You must be skilled in evaluating, reporting, and improving departmental performance.

KEY FACTOR: Government Systems

A deep understanding of how government structures and decision-making processes work is crucial.

Key Responsibilities

Administration & Policy Management

Develop and implement administrative frameworks and policies.
Ensure compliance with PFMA, DPSA directives, and Treasury Regulations.
Monitor adherence to internal procedures and standards.

Document Management & Control

Oversee the flow of documents in and out of the Director-General’s office.
Ensure proper handling of classified and sensitive information.
Track instructions and ensure timely follow-ups

Financial & Supply Chain Oversight

Manage financial administrative services.
Oversee supply chain and procurement processes.
Ensure compliance with financial regulations and procedures.

Stakeholder & Enquiry Management

Supervise community liaison and enquiry management.
Manage queries from the Ministry and the Director-General’s office.
Ensure efficient communication and response systems.

Reporting & Performance Management

Compile monthly reports and statistics.
Monitor the performance of staff and manage contracts.
Ensure coordination of departmental activities.

Asset & Resource Management

Oversee asset management within the department.
Ensure proper control, tracking, and utilization of resources.

Key Factors for Success

KEY FACTOR: Leadership & Accountability

Strong leadership ensures that teams perform effectively and meet organizational goals.

KEY FACTOR: Organizational Skills

Managing multiple processes requires excellent planning and coordination abilities.

KEY FACTOR: Communication Skills

Clear communication is essential for reporting, teamwork, and stakeholder engagement.

KEY FACTOR: Time Management

Meeting deadlines and handling pressure are critical in this fast-paced environment.

KEY FACTOR: Attention to Detail

Accuracy in documentation and compliance processes is non-negotiable.

Essential Skills

Computer literacy
Report writing and data analysis
Financial management
Project management
Teamwork and collaboration

Why This Role Matters

This role is the backbone of effective government operations. By ensuring proper administration and document management, you’ll contribute to efficient service delivery, transparency, and accountability in the public sector.

Additional Expectations

Ability to work under pressure
Willingness to meet strict deadlines
Strong ethical standards and integrity

Enquiries & Applications

Contact: Ms A Stevens – 060 973 1630

Apply via:

Hand delivery: 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria
Email: DADMrecruit71@nda.gov.za

Ready to Lead Operations?

If you’re detail-oriented, strategic, and ready to lead administrative excellence, this is your opportunity to shine.

Share this with professionals who are ready to take their leadership career to the next level!